Zoom meetings have become the new normal form of communication, but do you know the best way to set one up?
For work, school or fun, we’ve all been Zooming the days away. But chances are we’re not always doing it the best way. So we called on a Zoom expert (ok, Esti’s brother) to help guide us all through the basics.
- All meetings should be scheduled as recurring meetings. This way, if you have to disconnect before the meeting actually starts, you won’t be forced to send out a new meeting ID at the last minute.
- Name your meeting. People are getting many Zoom links and naming them helps keep track.
- Never use your personal meeting ID for a public meeting.
- Meeting Password:
a) Chances of getting zoom-bombed are very slim. Meeting passwords adds another step to the login process. People that are not familiar with attending online meetings have a hard enough time logging in. If anyone joins the meeting that shouldn’t be there, the moderator/host can remove them. Consider not setting a password. However, if either of these is true, always use a password:
i) Children will be on the meeting
ii) You won’t have anyone other than the presenter moderating the meeting
b) Edit the password to make it something easy to remember
c) Do not use non-numeric characters if there is a chance anyone will want to join from a phone. Often attendees that log in to the video on a smartphone or computer will still connect to the audio part by phone. This will force your users to use one password for logging in by app and another by phone.
- Video should be turned off for participants by default unless it’s a small crowd you know will want their video on, like a family chat. Work meetings are usually better off defaulting to video off, though in any meeting, participants have the option to turn on video when joining the meeting.
- There is no way to block participants from showing their video unless you pay for the Webinar feature.
- If there will be more than a few participants, set audio to be muted by default
- If the host mutes a participant, the participant can unmute himself. If the host mutes all, nobody can unmute themselves unless the host allows it. This is particularly helpful for classes or Tehillim groups.
- Enable waiting room will be turned on by default. If the presenter is the only host, turn it off.
- If you have a paid account, set meetings to record automatically on the cloud.
- By default, recorded meetings will require a password when sharing. This can be turned off in your account settings (not a meeting setting). It can be disabled after the meeting for any specific recording.
These are just some basic tips. If anyone has specific questions, please leave them in the comments and Shmuly will help us answer them for you.